In 1979, the Special Collections and FIT Archives at the Fashion Institute of Technology received a large collection of archival material from Bonnie Cashin, one of the most groundbreaking and successful American fashion designers of the 20th century. Since the donation of the collection, its catalogue information was too general to be helpful for researchers. In addition, its storage lacked good organization and archival housing, leading to superfluous handling during retrieval. To remedy this situation, head of Special Collections and FIT Archives Karen Cannell, conservation technologist at the Museum at FIT Marjorie Jonas, and associate chair of Fashion and Textile Studies Graduate Program at FIT Denyse Montegut partnered to develop a documentation system and preservation protocol for fashion sketches with associated textile materials. The resulting Excel finding aid was based on national and international standards to include 28 descriptive elements. The author explains each of these elements, including the use of hyperlinks to access images and condition reports. The physical condition of the collection’s sketchbooks is also discussed and a case study of an improved preservation scheme is presented. The project has provided an adaptable template and has contributed successfully to access and preservation of the collection.