The Museum Collections System (MCS) is the National Heritage Board’s (NHB) consolidate artefact database that stores and makes accessible information and media files related to the artefacts in the National Collection (NC). The MCS also provides a structured workflow for capturing and updating NC records, thus helping to align work processes. The MCS was implemented in 2005 and enhanced in 2011. It will be upgraded again and a review of the lessons learnt so far is timely. This paper highlights four such lessons: engaging users; catering for growth; reviewing periodically; and securing support. These lessons also bring to attention some possible obstacles, useful for other institutions converting from manual to electronic systems.